Hiring the perfect candidates is crucial to your company’s success, but the recruiting and hiring process can be a stressful and time-consuming process. With an applicant tracking system in place, many of the headaches associated with the hiring process can thankfully be streamlined, creating a more efficient and effective experience so you can focus on hiring the best.
Today, we share all about applicant tracking systems and how it works for your growing business! Have any questions after the article? Remember to call on our national HR experts; we’re happy to help you.
What is an Applicant Tracking System?
An applicant tracking system is a centralized space for all the information about sourcing and tracking your candidates as they apply and move through the hiring process.
Applicant tracking systems help companies organize and
analyze large numbers of applicants at once.
An applicant tracking system can include:
- One-click job postings
- Interview scheduling tools
- Approval flows
- Employee onboarding
- Document management
- And more
The best part? An applicant tracking system can be of help from the moment someone applies and beyond to their first day of work. Here’s to supporting your team every step of the way!
Benefits of an Applicant Tracking System
There are many benefits to adopting this kind of system for hiring, and ultimately it can save you and your business time and money. Here’s how:
#1. Saving Time and Resources
Setting up and tracking your hiring process can be messy and time-consuming. An applicant tracking system takes the busywork out of recruiting by providing easy-to-use tools that streamline the process, ultimately removing unnecessary steps and providing support along the way.
From the ability to create custom hiring workflows to incorporating approval flows, the framework that an applicant tracking system provides saves time at every stage of the process.
Plus, integrated calendars allow you to view everyone’s availability at a glance, making scheduling interviews a breeze.
#2. Managing Candidates in One Place
When hiring new talent, we all know it can be hard to keep track of applicants. Having a centralized place for all of your candidate information keeps your hiring process more organized.
- Filters allow hiring managers to group candidates by categories, like the hiring stage, allowing them to change the view to suit their needs.
- Managers can also generate reports like feedback after an interview that can be shared with key decision-makers.
Finally, with this kind of tool, you’ll be able to track where your best talent is coming from, and which job postings are getting the most attention.
#3. Easy Job Posting
Casting a wide net for new talent doesn’t mean writing and rewriting job postings. An applicant tracking system can enable you to publish job postings to multiple platforms at once, saving you time and providing you with key insights into which platforms are yielding the best applicants.
With the time and effort that you’ll save, you can focus on writing more effective job descriptions that will attract the right people to your business.
#4. Streamlined Onboarding
Once you hire the right candidates, it’s time to welcome them into the fold with a great onboarding experience.
Most successful companies start the
onboarding process before day one.
From the offer letter to payroll setup, and orientation, a new hire’s first week at work is about receiving the right information that enables them to seamlessly integrate into your team.
Automating these operations with an applicant tracking system shows that your business is organized and gives new employees purpose and structure from day one.
#5. Less Paperwork Stress
Digitizing onboarding paperwork can save you time, ultimately saving you money. With an applicant tracking system, document management tools for digitally signing onboarding paperwork, storing paperwork, or e-verifying crucial documents like background checks, will live in an employee’s central profile for easy access. No more paperwork headaches!
#6. Improves Hiring Compliance
Once an employee has been onboarded and all the paperwork is settled, company compliance is the last major hurdle and a very important one.
Being compliant with all laws and regulations can be an entire job in itself, so automating these tasks ensures that you are up-to-date with your legal requirements.
An applicant tracking system can ensure compliance with:
- Payroll and labor laws
- Payroll taxes
- Workplace health and safety policies
- Cyber security
- Overtime policies
- And more
Learn More > The Benefits of Employee Dashboards
If you’re looking for an HR solution to help you recruit and onboard top talent, lean on our professionals at Vested HR!
We will help you integrate an applicant tracking system into your hiring process that allows you to keep all your hiring data in one convenient place, ensuring that the process is streamlined and enjoyable for you and your applicants!