We know transitioning to a new PEO can be stressful. Vested HR can help.

Working with a Professional Employer Organization (PEO) is the best way for most small and mid-sized businesses to outsource their HR needs. If your business has already joined a PEO, then you likely already know the usefulness of PEO services.

For example, companies using a PEO grow nearly 10% faster than their competitors and are 50% less likely to go out of business. However, businesses expand and change, and PEOs are not created equal. If you’ve been contemplating switching to another professional employer organization, that means something isn’t working.

Whether you’re seeking better administrative services, more comprehensive expertise, or customized HR solutions, Vested HR can help. We understand that finding the right fit or handling the transition process can feel daunting. We can help ease those concerns and make the process of switching as simple and seamless as possible.

Defining Your Reasons for Changing PEOs

Typically, businesses switch PEOs because their current PEO is no longer meeting the company’s needs. You want a professional employer organization that will deliver on all its promises, live up to your expectations, and bring positive changes to your company.

Here are some of the reasons why you may want to switch from one PEO to another:

  • Lack of attention: The level of support and service you receive from your PEO can make a big difference. Your PEO should be available when you need them and be able to answer your questions quickly and easily. Also, they should have an in-depth understanding of your company. If your PEO doesn’t serve you correctly or you find yourself having to explain who your company is, you may want to consider other options.
  • Lack of scaling options: If your company is growing and hiring more employees or you desire benefits your PEO simply can’t provide, you want a PEO that can evolve with your company. Likewise, if the economy hits your company especially hard, you’d benefit from a PEO that can scale pricing accordingly. If this isn’t an option, the only way to keep up is to get out.
  • One-size-fits-all approach: You shouldn’t be forced into a single HR service plan provided by the PEO. The one-size-fits-all approach means that your company pays for all services regardless of whether they are appropriate or efficient for your company. Switch to a PEO that offers flexibility and can create a plan that fits your specific needs.

Unsatisfactory PEO services can be frustrating and cost you more money than you have. Instead of putting up with this, let Vested HR be your new PEO and help you plan a seamless and successful transition. At Vested HR, you’re not just a number. You’re a top priority.

With our expertise, technology, resources, and best-in-class services, we can help you take your business to the next level. We offer customized, scalable HR solutions that are as unique as your business.

Information Gathering

Our human resources professionals can help you make sure you’ve collected all the necessary information and you’re ready to make the switch. We’ll meet with you to gather some key information, including your needs, how your current PEO isn’t meeting them, what you like about your current PEO, and what you’d like to improve on your situation. While we can get a lot of useful information from these, we will need you to provide us with a number of documents, including:

  • Payroll register
  • Benefits plan summary
  • Monthly benefit invoice
  • Invoice of your health insurance
  • Workers’ compensation reports

These documents will help us to understand your company, conduct a financial analysis for your business, develop a PEO service plan, and give you an accurate quote. One of our PEO experts will reach out to you to confirm that all information is accurate, provide additional guidance, and answer any questions you may have.

Choosing Your Transition Date

Because of benefits and payroll tax issues, you’ll want to identify when the transition from your current professional employer organization will take place. Generally, it makes sense to time up a transition at the beginning of the year or a quarter. This is necessary because changing PEOs involves switching Employer Identification Number (EIN) and doing this in the middle of a payroll season can lead to confusion and multiple W2s.

One of the biggest mistakes we see businesses make is a lack of planning for a transition from their current PEO to another. Typically, we recommend allowing at least two months to plan the switch, review your benefits plan and tax accounts, and make the process of onboarding as simple as possible. In fact, we assign you a dedicated manager who will guide you through the process, address your concerns, and ensure a smooth and painless transition for you and your employees.

Partner with Vested HR Today!

If you’re considering switching PEOs or partnering with one for the first time, we’d love to share our story and show you why we are the best choice for your business. We have a team full of experts in HR management, payroll and payroll tax management, benefits administration, workers’ compensation, risk management, and so much more. We are committed to helping you and your employees grow and succeed.

Contact us today to learn more about partnering with Vested HR.